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royal museums of fine arts

Our media, museum and arts offering is centered around asset management and tracking, managing fixed and physical assets for any organisation.

Keeping track of your valuable collections at all times can be difficult, especially when you need to know where they are 24/7 for audit purposes.

Pro-Cloud for collections in storage and display is our dedicated asset management and tracking software solution utilised in museums and media archiving centres. The centralised solution incorporates catalogue management, audited asset tracking, and real-time logistics. It is configurable to any size organisation that requires their collections to be tracked and traced and provides the tools to guarantee collections management standards such as Spectrum 5.1 are adhered to.

The BBC and the V&A museum are leading the way by using Pro-Cloud as their asset management software system across millions of asset items daily.

Asset catalogue databases are stored within Pro-Cloud and are accessible by personnel, enabling an easy asset search, information updates, and a controlled process for managing loans to museums for display. Every organisation is different, which is why we will work with you to set up your specific cataloguing requirements, providing features and functionality to enable precise storage location management.

From working closely with media organisations such as the BBC we have realised the importance of providing secure API’s to facilitate accurate online searching and communication between Pro-Cloud and collections management systems. Pro-Cloud can be integrated with a variety of external sources, enabling data to be exchanged between systems effectively.

Offering complete flexibility, Pro-Cloud for collections in storage and display can be configured to your organisation, offering unlimited license numbers for a fixed annual fee.

Having such a precise asset management and collections tracking solution in place will provide your operation with huge cost savings, whilst achieving operational efficiencies throughout.

Key Features Include:

Asset Management

Asset Auditing

Asset Tracking

Business Intelligence Asset Reporting

The BBC’s Archive Department have been using the Pro-Cloud solution since 2018. Read their case study to find out more.

Tailored to your asset management

“The BBC Archives procured the Pro-Cloud Product from CSS in 2017. We have worked together to tailor the Pro-Cloud Stock management Product to meet the BBC Archives specific requirements. CSS (Europe) provided features and functionality to enable precise storage management, auditing, and reporting of the BBC’s 7 million media assets.

The CSS team took the time to understand our business needs, including all the intricacies of such a historic Archive, and how we would like to use this system to deliver tour business processes; once launched, CSS (Europe) worked with the Archives team to migrate our data from our existing stock management product ensuring accuracy and rationalisation throughout the process.”

bbc logo

BBC Archive Team

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