CSS has been working with healthcare organisations and providing them with tried and tested asset management software solutions for 27 years.
Working with London Ambulance Service, the busiest ambulance service in the world, alongside a range of clients across healthcare and community equipment management, our experience in the field is second-to-none.
Pro-Cloud is the ultimate solution for asset management across the healthcare sector. Whether you’re a manufacturer, a supplier, or managing a warehouse, Pro-Cloud ensures you can track and trace assets giving full visibility and control of stock and assets across multiple locations and functions.
Automation is at Pro-Cloud’s core. All activities are synchronised to the main system in real-time eliminating delays and ensuring complete visibility.
Pro-Cloud offers the highest level of stock visibility, reducing loss of equipment, bringing synergy to your warehouse and improving cost efficiencies throughout.
This is where key equipment repairs, refurbishments, and modifications take place. Once scanned, an item is displayed in the workshop module as a new arrival, which is then assigned to an agent for a chosen activity to be completed.
Every step of the process can be viewed on the Pro-Cloud dashboard including but not limited to; initial job allocation, awaiting sign off, and job completion.
Never miss important tasks and servicing notifications again and make sure your assets are used to their optimum.
Using this module will ensure your critical everyday equipment is always usable and ready for action. It automates scheduled servicing/tasks, processes ad hoc tests with questionnaires and enables the set-up of equipment fault notices if required.
Specific tasks and tests can be allocated to an asset, making sure they are used to their optimum and health and safety procedures are always adhered to.
Improve your everyday inventory management efficiencies further by using our Auto Stock Replenishment Transfer feature. This feature will transform the way you work and will take the manual process out of stock replenishment for the day ahead. Configure Pro-Cloud to your minimum and maximum stock level requirements and let the system automatically request new stock when the levels reach these thresholds.
Our “Suggested Picking Location” feature ensures the stock replenishment picking process is maximised in time and effort – especially in large warehouse facilities.
The auto-transfer is completed when the order is delivered and the hub staff mark the order as received. The stock holding within the hub is then automatically updated and the main warehouse stock levels are adjusted accordingly.
Our auto stock replenishment feature monitors stock levels according to minimum and maximum thresholds and will automatically replenish stock once that limit is reached, ensuring a constant flow of supplies and consumables between warehouses and hospitals.
To maintain effective stock replenishment and keep visibility high across the entire service you can use our wallboard dashboards at your warehouse and hubs. For a warehouse these wallboards will display auto-transfer requests and the picking and despatch statuses to ensure staff at both ends have full visibility of the progress of the order.
If you are a healthcare supplier – start using Pro-Cloud and improve the control of your supply chain. View all supplier information within one centralised location and make comparisons with ease.
All consumable data and associated costs will be stored within the system, enabling a full activity audit trail of your supplier portfolio.
With Pro-Cloud – innovation is what we do and we are always looking for ways to revolutionise and transform your processes.
Our solution’s inherent scalability and flexibility paves the way for a full-loop solution for the healthcare industry.
Imagine being able to scan a patient’s wristband as you dress them with a bandage or give them a dose of medicine and have that information logged in real-time with the supplying warehouse and your EPR system.
You would be able to access comprehensive data from integrated EPRs, enabling you to accurately cost a patient’s treatment and cross-reference their current treatment programme with a prior one should they come back for additional care.
Ushering in a new era of streamlined healthcare – better for hospitals, better for patients.
With Pro-Cloud it’s possible.
Learn more about how Pro-Cloud can work with the Healthcare Industry via the following resources:
Browse our website to find out more.
“The Derbyshire contract has used the clinical assessment tool to monitor and shape decision making regards pressure care mattresses. The CSS lead for this project has been instrumental in developing this tool through partnership working with the commissioning team and their equipment lead practitioners.
The CSS lead has clinical experience and this has been a great asset in forging a shared understanding of how the project is progressing. We have noted quick turnaround on amendments to the questionnaire, good levels of support on implementation and advice freely shared on lessons learned by other similar projects.”
Derbyshire County Council (Integrated Community Equipment Stores: ICES)
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When new assets are acquisitioned into a service our purchasing order processing module controls the buying process and automates the receipt of goods received, ensuring key purchasing information is recorded.
Bring complete control and real-time visibility of your catalogue of assets by using Pro-Cloud’s specialist stock management module.
As soon as an asset is bought into a service it will automatically be assigned with the appropriate test and task schedule. Ad-hoc tests can be generated at any time, for example if an after use test needs to occur.
If you need a solution that can manage your in-field assets as well as your fleet of vehicles Pro-Cloud can do just that. Automate your fleet operations for accurate, real-time data, fleet efficiency and cost savings.
Track and trace your entire inventory through the use of unique asset ID’s and advanced labelling technology. Pro-Cloud is compatible with a multitude of barcoding options.
Boost efficiencies with route optimisation software. Routes can be set up in extremely flexible ways; postcode groups can be managed, as well as activity types, speed of response, products, two person tasks and alternative technicians.
Work from anywhere with our secure Pro-Cloud app, bringing real-time visibility of your entire workforce and job schedules.
Used on mobile devices or handheld scanners, assign, complete and record data on the go.
When an asset fails a test it will be transferred to workshop monitoring for the repair to be completed. All costs and parts associated with the repair are assigned to the asset, allowing management to report on repair data.
If you need a solution that can manage your in-field assets as well as your fleet of vehicles Pro-Cloud can do just that. Automate your fleet operations for accurate, real-time data, fleet efficiency and cost savings.
Our maintenance module is flexible allowing you to design existing paper maintenance checklists or build as-is electronic system solutions without compromise. Each maintenance checklist can also reference the inspection manual numbers under national emergency vehicle maintenance regulations.
With fleet maintenance, you will build an electronic maintenance history of your entire fleet, store and have access to this information for the regulatory period for emergency vehicles without any issue.
Manage quarterly and bi-annual Inspections directly at stations when due
Undertake a full Annual Vehicle Service at workshop level
Schedule and outsource external vehicle works e.g. MOT and Brake Tests
Record resource times on jobs automatically for each work item in the inspection or service activity negating the need to fill in timesheets
Scan parts used to a job including:
Asset tracked parts
Consumables
Consignment parts
Option to have supervisory signoff for all jobs
Schedule and track ancillary jobs within the fleet workshop operations
Raise and assign defects
Direct via control or;
Direct from station level
Assign defect grades to enable tracking impact on service availability
Using our Purchasing Module, raise orders for parts and link them directly to a maintenance job.
Make use of comprehensive maintenance reports;
Upcoming maintenance, configurable to any period
Vehicle (non)operational hours due to maintenance activity – this shows impact on service availability if a spare is (or not) provided
Costs of each vehicle maintenance, both time and parts
Our Fleet Accident Management module enables the user to record information at the scene of an accident. The recorded accident can then be taken up by the relevant person responsible and remain open on our fleet system until resolved. In addition to this our telematics data can assist in investigating the accident.
The information available includes;
Location of accident
Driver information
Third party information
Name
Insurance
Witness information
Responsibility
Upload accident photographic evidence
Accident notes
Comprehensive accident reports
Simply install a telematics device and benefit from the rich data you received in real-time for the vehicle. The telematics dashboard will provide information on;
Vehicle locations at any time
Driving information e.g.
Acceleration and Deceleration
Speed
Driving habits e.g., Cornering
Vehicle Monitoring
Engine Run and Idle times
Light functions
Brakes wear (Tread alerts)
Fluids e.g., Wiper Washer Tank levels
Fuel levels and usage accumulation over a period
Maintenance Data
Service due alert
Record accurate vehicle details via API lookup and send directly to the DVLA database at the point of registration
Set the vehicle ownership to manage and control the group of vehicles and select from:
Asset
Lease
Hire
Select vehicle configuration and automatically create lockers in real-time
Assign Fleet No for operational identification
Track and manage the vehicle lease ahead of the return date
Record and track mileage usage against the mileage stipulated in the hire contract
Make use of comprehensive vehicle ownership reports and acquire:
Capital Expenditure
Forecast Expenditure for Replacements
Time Tracking for Replacement of Vehicles
Easily produce returns to National level on Vehicle KPI’s e.g.
Number of vehicles in operation
Available KPI’s
Our fleet maintenance module will allow you to easily manage critical schedules for your fleet. At the point of registration, you can immediately set the dates for;
Maintenance
Period Inspection
Annual Service
Renewal dates
MOT
Road Tax
Insurance
If you are using Telematics on your existing Fleet, we can easily integrate to the data via API’s and bring all the above information into our Fleet module. Using secure webservices our API’s can connect to the service provider and import the data into our system in the same way we collect it directly when the device is managed by us.
In the event of an accident, the telematics data can be used to assist in the investigation of an accident. Critical data that will assist include;
The speed at the time of the incident
Vehicle under Bluelight
Braking elements (harsh braking and how long) at the time of impact
Local environment conditions e.g. driving in wet conditions
