We have over 25 years of experience providing cloud software platforms to underpin efficiency, productivity, safety, and high availability to NHS trusts, local authorities, public sector services, charities, and commercial operations.
Good quality asset management is essential in delivering a sustainable, efficient, and profitable business. Ultimately, it helps organisations make better decisions, improve cost controls, demonstrate regulatory compliance, build trust, and manage risk.
As the healthcare market continues to evolve through innovation, we are seeing the convergence between digitally driven applications and the advance in technology associated with fixed and movable medical equipment. Looking beyond the typical cohabitation of equipment and technology planning and design, our team will look at how you currently provide asset management, consumable management, and bespoke services such as ‘Make Ready’. The team will provide a GAP analysis of your current processes benchmarked against the MHRA Managing Medical Devices 2021 and identify where new and innovative solutions may produce not only safe, compliant practices but save money in doing so.
According to the MHRA Managing Medical Devices 2021, the minimum criteria for medical devices asset management systems are:
| Criteria | MHRA Mandated |
| Record Current Location | X |
| Record Date of Acceptance Check | X |
| Record Date of Receipt | X |
| Record Decontamination | X |
| Record Disposal Date | X |
| Record Frequency of Planned Servicing | X |
| Record Item Description | X |
| Record Item Type | X |
| Record Level of Planned Servicing | X |
| Record Manufacturer | X |
| Record Manufacturer Model Number | X |
| Criteria | MHRA Mandated |
| Record Manufacturer Serial Number | X |
| Record Manufacturer Update | X |
| Record of Date Transferred to Current Location | X |
| Record Physical Condition | X |
| Record Proposed Out of Service Data (Expected Life) | X |
| Record Purchase Price | X |
| Record Removal from service and quarantine | X |
| Record unscheduled maintenance | X |
| Store files and documents that are linked to assets | X |
| Utilise single system | X |
However, as with any capability, it is not just about a single criterion or process but how these are integrated into your daily resourcing and future planning.
This full integration of services results in improved outcomes. Therefore, this complete service includes a review of:
Catalogue Management – Equipment, Consumables, Medicines, Controlled Drugs, Uniforms, Ancillary Assets/Equipment, Ages, Cost & depreciation, succession planning.
Asset & Inventory Management – Asset Tracking, Make Ready Process, Fault Reporting, Field Service Notifications, Recall Management
Stock Management – Goods Receipt (linked to your purchasing process), Scheduled and Adhoc Stock Takes, Stock Holding (min/expected/max)
Tasks & Servicing – Scheduled Servicing, Adhoc Servicing, Service Schedule, Service Recording
Purchasing – Purchase Order generation, Financial system integration, Full loop goods-received process
Workshop – Workshop job scheduling, Alerts, Parts availability, and labour costs, Reporting
Having completed the review, you will be provided with a full report. Should it be required, the team can go to support you in the production of your capability requirements document. Once complete this can be used to produce a formal invitation to Tender or support product selection through the G-Cloud framework.
A long-term client has taken the move to transition to the latest iteration of TCES Community – our flagship community equipment management platform. Inspire Community Trust have moved forward with an upgrade from TCES Connections to TCES Community – taking another step towards centralised and modernised community equipment management.
Our team’s communication, combined with a comprehensive training schedule, with Inspire ensured a seamless transition as they continue to use our TCES solution to streamline community equipment services. We are proud of the work we do with community services as we work in partnership to tighten inventory management and guarantee long-term savings for public sector organisations.
We work hard to ensure our partners the public sector and private sector can move from strength to strength, develop and modernise their day-to-day, and make long-term savings.
When new assets are acquisitioned into a service our purchasing order processing module controls the buying process and automates the receipt of goods received, ensuring key purchasing information is recorded.
Bring complete control and real-time visibility of your catalogue of assets by using Pro-Cloud’s specialist stock management module.
As soon as an asset is bought into a service it will automatically be assigned with the appropriate test and task schedule. Ad-hoc tests can be generated at any time, for example if an after use test needs to occur.
If you need a solution that can manage your in-field assets as well as your fleet of vehicles Pro-Cloud can do just that. Automate your fleet operations for accurate, real-time data, fleet efficiency and cost savings.
Track and trace your entire inventory through the use of unique asset ID’s and advanced labelling technology. Pro-Cloud is compatible with a multitude of barcoding options.
Boost efficiencies with route optimisation software. Routes can be set up in extremely flexible ways; postcode groups can be managed, as well as activity types, speed of response, products, two person tasks and alternative technicians.
Work from anywhere with our secure Pro-Cloud app, bringing real-time visibility of your entire workforce and job schedules.
Used on mobile devices or handheld scanners, assign, complete and record data on the go.
When an asset fails a test it will be transferred to workshop monitoring for the repair to be completed. All costs and parts associated with the repair are assigned to the asset, allowing management to report on repair data.
If you need a solution that can manage your in-field assets as well as your fleet of vehicles Pro-Cloud can do just that. Automate your fleet operations for accurate, real-time data, fleet efficiency and cost savings.
Our maintenance module is flexible allowing you to design existing paper maintenance checklists or build as-is electronic system solutions without compromise. Each maintenance checklist can also reference the inspection manual numbers under national emergency vehicle maintenance regulations.
With fleet maintenance, you will build an electronic maintenance history of your entire fleet, store and have access to this information for the regulatory period for emergency vehicles without any issue.
Manage quarterly and bi-annual Inspections directly at stations when due
Undertake a full Annual Vehicle Service at workshop level
Schedule and outsource external vehicle works e.g. MOT and Brake Tests
Record resource times on jobs automatically for each work item in the inspection or service activity negating the need to fill in timesheets
Scan parts used to a job including:
Asset tracked parts
Consumables
Consignment parts
Option to have supervisory signoff for all jobs
Schedule and track ancillary jobs within the fleet workshop operations
Raise and assign defects
Direct via control or;
Direct from station level
Assign defect grades to enable tracking impact on service availability
Using our Purchasing Module, raise orders for parts and link them directly to a maintenance job.
Make use of comprehensive maintenance reports;
Upcoming maintenance, configurable to any period
Vehicle (non)operational hours due to maintenance activity – this shows impact on service availability if a spare is (or not) provided
Costs of each vehicle maintenance, both time and parts
Our Fleet Accident Management module enables the user to record information at the scene of an accident. The recorded accident can then be taken up by the relevant person responsible and remain open on our fleet system until resolved. In addition to this our telematics data can assist in investigating the accident.
The information available includes;
Location of accident
Driver information
Third party information
Name
Insurance
Witness information
Responsibility
Upload accident photographic evidence
Accident notes
Comprehensive accident reports
Simply install a telematics device and benefit from the rich data you received in real-time for the vehicle. The telematics dashboard will provide information on;
Vehicle locations at any time
Driving information e.g.
Acceleration and Deceleration
Speed
Driving habits e.g., Cornering
Vehicle Monitoring
Engine Run and Idle times
Light functions
Brakes wear (Tread alerts)
Fluids e.g., Wiper Washer Tank levels
Fuel levels and usage accumulation over a period
Maintenance Data
Service due alert
Record accurate vehicle details via API lookup and send directly to the DVLA database at the point of registration
Set the vehicle ownership to manage and control the group of vehicles and select from:
Asset
Lease
Hire
Select vehicle configuration and automatically create lockers in real-time
Assign Fleet No for operational identification
Track and manage the vehicle lease ahead of the return date
Record and track mileage usage against the mileage stipulated in the hire contract
Make use of comprehensive vehicle ownership reports and acquire:
Capital Expenditure
Forecast Expenditure for Replacements
Time Tracking for Replacement of Vehicles
Easily produce returns to National level on Vehicle KPI’s e.g.
Number of vehicles in operation
Available KPI’s
Our fleet maintenance module will allow you to easily manage critical schedules for your fleet. At the point of registration, you can immediately set the dates for;
Maintenance
Period Inspection
Annual Service
Renewal dates
MOT
Road Tax
Insurance
If you are using Telematics on your existing Fleet, we can easily integrate to the data via API’s and bring all the above information into our Fleet module. Using secure webservices our API’s can connect to the service provider and import the data into our system in the same way we collect it directly when the device is managed by us.
In the event of an accident, the telematics data can be used to assist in the investigation of an accident. Critical data that will assist include;
The speed at the time of the incident
Vehicle under Bluelight
Braking elements (harsh braking and how long) at the time of impact
Local environment conditions e.g. driving in wet conditions
